Job Details

Administrative Associate: Tickle College of Engineering - UTK

Position Number: 6326078
Location: Chattanooga, TN
Position Type: Administrative Vice Presidents

Administrative Associate: Tickle College of Engineering - UTK
Knoxville, TN, United States

Job Identification: 3632
Job Category: Administrative
Posting Date: 06/26/2025
Job Schedule: Full Time
Locations: 863 Neyland Drive, Knoxville, TN, 37996, US (On-site)

Job Description
The Tickle College of Engineering (TCE) at the University of Tennessee, Knoxville (UTK), is seeking an Administrative Associate interested in working in a team environment supporting staff in Kao Innovation Collaboration Studio (ICS).

Reporting to the Administrative Services Manager in the Office of the Dean for the Tickle College of Engineering, the Administrative Associate will serve as administrative support for the Tickle College of Engineering (TCE) Kao Innovation Collaboration Studio (ICS) and is the first point of contact for students, university staff and faculty, external constituents, and campus visitors; as well as general administrative support for the operation of all internal office functions. The position performs complex duties and assignments and provides direct support to the ICS/Integrated Engineering Design (ISD) staff. This person interprets policies, procedures, regulations, and rules and assists students in understanding these requirements. All duties and responsibilities are completed with minimal oversight or supervision.

Responsibilities

Responsible for all purchasing activities within Integrated Engineering Design
Administrative support for ICS including monitoring departmental email, calendars, websites, etc.
Coordinates staff training activities
ICS/IED travel support
Coordinates with TCE communications to create marketing materials
Assists with tours and preparing teaching and learning activities in the Kao ICS
Maintains Kao ICS conference room readiness & supplies
Events coordination and support including Senior Design Showcase and Order of the Engineer

Qualifications
Required Qualifications

Education:

High school diploma

Experience:

One to three administrative or office experience
Or associate's degree & one year of administrative or office experience.
Experience gained as a student, volunteer or professional will be considered.

Knowledge, Skills, Abilities:

Ability to work independently and as a member of a team, and maintain confidentiality
Ability to take initiative and work proactively
Excellent written and verbal communication skills
Exemplary organizational skills and keen attention to detail
Must be able to multi-task
Proficient in Microsoft Office 365, MS Teams, Acrobat, and survey applications such as Qualtrics, Survey Money, etc.
Ability to interact with a diverse group of individuals
Good customer service skills
Flexible and adaptable, especially with new technologies and office processes
Dependable
Knowledge of general expense reporting policies
Professional in attitude and appearance

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment visa status.

Preferred Qualifications

Education:

Bachelor's degree in business, human resources, or related field

Experience:

Experience in higher education
Certified Administrative Professional certification
experience in a technical environment, and/or experience working with students

Knowledge, Skills, Abilities:

Working knowledge of UT policies & procedures and UT software such as DASH, Banner, and Canvas
Experience with Microsoft Power Apps and Adobe Suite (InDesign, Illustrator, Photoshop)
Knowledge of appropriate safety practices; Interest in learning & using design studio equipment

Work Location

Location: Knoxville, TN
Onsite, Hybrid, or Remote: Onsite

Compensation and Benefits

UT market range: MR05
Anticipated hiring range: $42-$45k / year
Find more information on the UT Market Range structure here
Find more information on UT Benefits here

Application Instructions

For full consideration, applicants must electronically submit:

Resume
Cover Letter
List of 3 Professional References

About The Department

The Integrated Engineering Design Kao Innovation & Collaboration Studio aims to provide resources to students in the form of technology, tools, and knowledge in order to help them materialize their ideas. Here, students can turn their ideas into projects, and through collaboration with staff and other students these projects will become reality. The Kao ICS is student-led with staff ready to help you create everything from 3D printing parts to programming microcontrollers.

About Us
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university's tradition of lighting the way for others through leadership and service.

UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory.

The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.

UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs.

The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.

Apply today and join the Tennessee Volunteer community!

To apply, visit https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/3632/?mode=location